Home of the Annual Dayton CW Pileup Competition

Menu:

Proposed Constitution

Members: Please review. All comments and suggestions should be directed via email to the chairman of the Constitution Committee - Tom Laux, N0AG.

Constitution of the Kansas City DX Club

Article I: Organization & Association

I.I This organization, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in Amateur Radio, constitute ourselves the Kansas City DX Club (KCDXC). The Kansas City DX Club wishes to remain affiliated with the American Radio Relay League (ARRL).

I.II It shall be our purpose to promote the exchange of information and cooperation between members and other organizations, to promote amateur radio, technical knowledge and individual operating efficiency, and to conduct club programs and activities to advance the general interest and welfare of Amateur Radio in the community, with a focus on DX-ing and contesting.

I.III A two-thirds majority vote of the members at large is required for changes to the constitution.

Article II: Membership

II.I All licensed amateur radio operators shall be eligible for membership.

II.II Membership shall be granted to all such interested persons who apply for membership and submit dues as outlined in the bylaws.

II.III Any member may be removed from membership in the KCDXC by a two thirds vote of the membership at large.

II.IV Members are required to maintain their current mailing and e-mail addresses with the KCDXC Treasurer and Secretary.

II.V Members are required to maintain good standing in the KCDXC by the payment of annual dues as specified in the by-laws. Membership may be revoked for failure to pay dues and comply by the rules of the constitution and by-laws.

II.VI A two-thirds majority vote of the members at large is required for member removal.

Article III: Officers

III.I The officers of this club shall be President, Vice President, Secretary and Treasurer.

III.II Any licensed amateur radio member of the club in good standing shall be eligible to run for office.

III.III Nominations for officers shall be solicited during the regular business of the October club meeting. Nominations may also be presented to the President through e-mail or U.S. mail and must also be solicited at the November meeting. No nominations shall be accepted after the November meeting. All nominees will be posted on the website and in the December newsletter. Voting will be closed December 31. No votes will be accepted after December 31. An election committee will tabulate the votes and announce the results at the January meeting; the newly elected officers will serve for the following 24 months.

III.IV The officers of the KCDX Club shall be elected for a term of two years. Voting will be conducted by electronic ballot. A maximum of three terms will be allowed, after which a twelve (12) month lapse period must occur before that individual may be nominated for the same office again.

III.V Vacancies occurring between elections will be filled by special elections at the first regular meeting following the withdrawal or resignation of an officer. Nominations of candidates for that officer position must be solicited as early as possible. Nominations also must be solicited at the meeting of the special election, prior to the election votes.

III.VI A two-thirds majority vote of the members at large is required for officer removal.

Article IV: Duties of Officers

IV.I The President shall preside at all meetings of this club, and conduct them according to commonly accepted rules. The President shall enforce due observance of this Constitution and by-laws, decide all questions of order, form committees and/or sub-committees, represent the club in matters of external business, sign all official documents adopted by the club, and perform all other appropriate duties pertaining to the office of President. The President shall endeavor to promote the KCDXC to the Amateur Radio community.

IV.II The Vice-President shall assume all the duties of the President in the President's absence. In addition the Vice-President shall organize club activities, meeting programs, and advance club interest and activity as approved by the club. Vice President: Attend regularly scheduled meetings.

IV.III The Secretary shall keep a record of the proceedings of all meetings and make a summary available, keep a roll of members, submit membership as required, carry on all correspondence, read communications at each meeting, and send e-mail meeting notices to members. The Secretary will maintain individual member attendance records at regular meetings. Secretary: Attend regularly scheduled meetings.

IV.IV The Treasurer shall receive and receipt for all monies paid to the club, make approved expenditures on behalf of the club, keep an accurate account of all monies received and expended. At or prior to each regular club meeting, the Treasurer shall report on the state of the club finances. The Treasurer shall be prepared to submit an itemized statement of disbursements and receipts to the club membership upon request, within a reasonable period of time.
 Treasurer: Attend regularly scheduled meetings.

IV.V The President shall appoint a committee to oversee and conduct elections. The election committee shall report to the secretary.

Article V: Meetings

V.I The club shall conduct regular meetings as specified in the by-laws.

V.II The President may call special meetings. Notices shall be sent to members concerning special meetings and the business to be transacted. Only such business as designated shall be transacted during a special meeting. Such notices shall be sent so that they can be reasonably expected to arrive not less than seventy-two hours before any such special meeting. There will be no voting during special meetings.


Article VI: Financial Support

VI.I Dues shall be levied upon the membership as specified in the by-laws.

VI.II Voluntary contributions (donations) shall be used for normal or additional operating expenses of the KCDXC as directed by the officers of the club.

Article VII: Communication Methods

VII.I The club will utilize e-mail, an Internet web site and an electronic newsletter to reduce printing and postage cost. Subscription to the club e-mail reflector and restricted pages on the web site is limited to club members.

Article VIII: Amendments

VIII.I This constitution may be amended by a two-thirds vote of the membership. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next following regular meeting, provided all members have been notified by newsletter or e-mail of the intent to amend the constitution at said meeting.

Article IX: Dissolution of Club

IX.I In the event of dissolution, the assets of the Club will be transferred to the ARRL or another Amateur Radio Club in the Kansas City metropolitan area (Platte, Clay, Jackson or Cass counties in MO. Leavenworth, Wyandotte, Johnson or Miami counties in KS.)

KCDXC By-Laws:

1. Website. To facilitate communications amongst club members and to promote the club to the Amateur Radio community, the club shall maintain a World Wide Website at the URL http://www.kcdxclub.com/. Financial support for this service, as necessary, shall be paid for by club funds. The officers shall appoint a webmaster willing and able to maintain the service.

2. Secretary. It shall be the duty of the Secretary to keep the constitution and by-laws of the club and have the same available at every meeting. The Secretary shall note all amendment changes and additions on the constitution and shall make it available to members on the club's World Wide Web site, or upon request.

3. Membership. Membership is open to licensed amateurs and includes all club privileges as well as rights to hold a club office and to vote for club officers unless stated otherwise. The term “good standing” shall reflect the member's current status as a dues paying member.

Full Membership…A regular member is a licensed amateur operator that is a dues paid member in good standing. Regular members are entitled to full voting privileges and may hold office. There are no age limits involved in full membership.

Associate Membership…An associate member is a paid member in good standing who does not hold an amateur radio license. The associate member has no voting rights and may not hold office. Associate member dues will be assessed at one half (1/2) the rate of full/regular membership dues.

Student/Youth membership…Youth membership may be granted to a licensed amateur under age twenty-one. Youth members may not vote or hold office. The youth membership shall be free of charge.

4. Meetings. Regular meetings shall be held monthly with dates and times posted on the club website at http://www.kcdxc.com/ and club e-mail reflector.

5. Change of Officers. Upon expiration of term of office, resignation, withdrawal or from removal of office, club officers will return all club property, funds and documentation to their successor.

6. Executive Use of Funds. Club officers are empowered to disburse funds not to exceed a total of $500 in any given month without advance voted approval of the membership. A majority of officers must agree that the funds are required prior to the next meeting and that the purpose benefits the club membership. Written receipts are to be provided to the Treasurer at the next regular meeting.

7. Quorum. For purposes of constituting a quorum for transaction of club business, the quorum shall consist of ten per cent (10%) of the members or ten (10) members whichever is less. A vote of two-thirds majority of the members at large is required for changes to the Constitution, removal of officers, or removal of members.

8. Dues. Dues shall be collected by the club treasurer. The annual assessment for each calendar year will be decided by a quorum vote at a regular meeting.

9. Voluntary Contributions. All voluntary contributions will remain anonymous at the request of the donor. The amount of individual contributions will be kept in confidence by the treasurer and released only to officers of the club upon request.

10. Amendments. Amendments to the by-laws or additional by-laws shall be created via motion made and seconded at regular monthly meeting. The motion will be voted on and must pass with a majority of members present provided there is a quorum.